As the Sergeant at Arms you are responsible for ensuring each guest is well looked after before, during and after the meeting.

PURPOSE
To ensure our guests feel they are visiting a welcoming and supportive club with people interested in them
To encourage them to discuss their particular interests in developing their communication & leadership skills
To provide relevant information about 1st London Toastmasters (and Toastmasters in general / other clubs) so they can see how and if they would benefit from visiting us again and joining.
To provide information about visiting again and, when appropriate, the procedures / payments for joining.
To record their contact details (unless they wish not to leave them) so we can tell them about future meetings
Collect and count ballot slips. Inform President of each winner. (As guest introductions normally follow after Table Topics voting, you won't be able to count these until after you have introduced the guests.)

PREPARATION
Check with the Club Secretary and Vice-Pres Membership on names of likely new visitors or returning visitors.
Consider which members may be attending and able to help you to look after guests i.e. not already busy.
Check that the welcome sign, guest book (+ pens), several copies of the introductory information sheet and the membership application form are readily available.
Arrive at least 15+ minutes before the formal start of the meeting.

WHEN GUESTS ARRIVE
1) Introduce yourself to guests as they arrive. Ask them to sign our guest book and then introduce them to other member of the club who can give them a simple explanation of what happens in a meeting.
2) Give the guest a copy of the club brochure, and introduce them to the President and VP Membership.
3) Before / in the break / after the meeting, ask them about their interest in the club / developing their communication skills etc
4) Provide relevant info about how we could meet their interests / objectives
5) Encourage them to return to another meeting of 1st London Toastmasters or other more suitable Toastmasters club. If appropriate, explain how to join 1st London Toastmasters.
6) Invite the guests to join us after the meeting for a drink in the bar.