AT A MEETING?
Toastmaster meeting are run to an agenda
A structured meeting provides the best way to practice public speaking and by breaking the meeting up into lots of small parts it allows many speaking opportunities
When you take your seat you will find a copy of the agenda
It is a guide to the speaking journey
Learn below about how a meeting works
Every Toastmaster club uses an agenda and meetings always start by introducing it. Agendas are very familiar to most people. At a speaking club though, they become a powerful transformative device
They are a mini journey that gives many people the opportunity to practice speaking
whatever the level of their ability
Meeting agendas can vary although all clubs have common components. To see what a typical meeting agenda looks like click on the button below to download a sample
OPENING THE MEETING
Meetings at 1st London are opened by the President. The president shares thoughts with the club before introducing the toastmaster of the evening. The toastmaster is a member who will lead the club through the meeting agenda by introducing the speakers
The first two of the speakers are the functionary roles of timekeeper to keep track of time and grammarian to evaluate language. Along with the toastmaster, these two roles are practicing speaking through “learn by doing”.
The prepared speeches are what people associate with public speaking. The prepared speeches can only be given my members and each speech is a project with its own objectives to meet
Generally four speeches are given (the number can vary) and they usually last between 5 and 10 minutes
You will be invited to give feedback and vote for best speaker.
Although toastmasters may seem that it is all about prepared speeches, a meeting is far more about evaluations
Evaluation is learning by doing
It is through feedback about what we do well and what we can improve that we develop as speakers
All the prepared speakers will have their speech evaluated by a member
You will be invited to vote for best evaluator
The other major speaking section is the impromptu speaking section called Table Topics.
In table topics people give 2 minute impromptu speeches based on a question asked to them by a member
Guests can volunteer to take part
INTRODUCING THE GUESTS
This spot in the evening is all about you, the guest, and it is your chance to speak to the club
The section is led by the meeting Sergeant at Arms who will give an overview of the toastmaster program and why it is helpful, along with cost of joining the club
Guests are then invited to stand up and introduce themselves to the club
CLOSING THE MEETING
Meetings come to close with more evaluation. The timekeeper gives timing, and the grammarian gives their evaluation of language used
Lastly the general evaluator gives feedback to all the roles from speech evaluators to the toastmaster
The toastmaster hands the stage back to the club president who will wrap the meeting up with the awards you voted for